From: Janice Mills

To: VTPB FACULTY

CC: AKIER, rhall

Subject: animal inventory requirements

The CVM policy on animal inventory requires that a physical inventory be taken at least 
once a month on all animals in the department.
     (1)  For those of you with large  animals (cows, sheep, etc) or potentially valuable 
animals, you will be receiving a hard copy record of the animals under your responsibility 
to verify and send back to Russ Hall, our departmenal Accountable Property Manager., 
each month.  
     (2)  For those of you with small animals (dogs, cats, rabbits, etc.), you will receive a 
summary of your animals (either a listing or a LARR statement) to verify and return each 
month.
     (3)  For those of you with very small animals (mice, rats, etc),  we will be treating these 
as supply items unless we hear differently from you.  At this time, we only need to track 
the purchases of such animals and you will need to let Russ know (e-mail or a note in his 
regular mailbox) when you make these purchases on TAMRF funds.  (The bookkeepers 
will let Russ know on animals purchased with TAMU or TAES funds).
      (4)  If you do not have any animals,  please read this memo anyway.   Russ will need 
to be informed if you ever acquire any animals.
     

      Thanks for all your help in gathering information for the initial inventory last month.   I 
realize this is yet another administrative hoop for you; however, we have tried to make  it as 
easy a process as possible for you.  Russ will send you a hard copy record each month 
which you will need to verify and sign.  
        Please let either Russ or me know if you have any questions regarding  this memo or 
the animal inventory policy in general.  Thanks for your help in this matter!